We are seeking a dynamic and organized Office Administrator to join our team. This key leadership role oversees the Administrative and Reception Team while ensuring the smooth operation of daily office activities. The position maintains a high standard of office professionalism and administrative efficiency, while stepping into reception duties as needed to support business continuity.
The ideal candidate is detail-oriented, proactive, and an effective communicator who can manage multiple priorities, support team performance, and maintain a welcoming and professional environment for clients and staff.
Key Responsibilities:
- Oversee and coordinate daily administrative operations to ensure efficiency, consistency, and compliance with internal standards
- Supervise and support Administrative and Reception Team members, including workload coordination, process improvement, and accountability
- Maintain a professional office environment and ensure high standards for client interaction and communication (phone, text, and email)
- Perform reception duties as needed, including greeting visitors, managing incoming communications, and handling front desk responsibilities
- Manage and maintain the digital Client Management Database, ensuring accuracy and timely updates
- Oversee filing systems (physical and digital) to ensure proper organization and compliance with document retention policies
- Collaborate with leadership and staff to improve workflows and implement streamlined administrative procedures
- Support client onboarding, document preparation, and internal administrative processes
- Monitor office supplies, vendor relationships, and general office needs to maintain uninterrupted operations
Qualifications:
- Proven experience in office administration, office management, or related roles
- Prior experience supervising or leading administrative staff strongly preferred
- Strong communication and interpersonal skills with the ability to interact professionally with clients, vendors, and team members
- High level of organization with strong attention to detail in record-keeping and document management
- Ability to manage multiple priorities in a fast-paced environment while maintaining professionalism
- Proficiency with office software and systems (desktop and cloud-based)
- Familiarity with QuickBooks or similar accounting software is a plus
In Closing :
This role is ideal for a hands-on professional who can lead administrative functions while supporting front desk operations when needed. As an Office Administrator, you will play a critical role in maintaining an efficient, organized, and client-focused office environment while guiding and supporting the administrative team.
Benefits:
- Retirement Plan matching
- Dental insurance
- Health insurance
- Vision insurance
- Paid Holidays
- Bonus Opportunities